Position Title: Office Manager

To Apply: Please submit resume to omironyuk@lakechurchdfw.org and brief cover letter describing your interest in this position and sharing your personal faith journey. Applications without a cover letter will not be considered. 

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FT Hourly, Monday-Thursday, 7.5 hrs/day + 1hr lunch

Pay: $20/hour

Reports To: Executive Pastor and Financial Manager

Relates T0: All Staff

Position Available: Immediately

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General Overview of Position:

Assist the Executive Pastor and Financial Manager in the daily operation and administration of the church. Responsibilities include maintaining church records and correspondence, coordinating with ministry teams and staff, processing weekly revenue, supporting HR documentation, managing grants, and overseeing the daily functions of the office. Other duties as assigned.

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Knowledge and Experience Required:

· Bachelor’s degree in Accounting, Business Administration, Communications or related area

· Exceptional multitasking, organizational, time management, and verbal/written communication skills while remaining motivated and positive

· Ability to handle confidential matters with utmost integrity

· Good working knowledge and proficiency with computers, office and accounting software

· Knowledge and understanding of general accounting principles

· Attention to detail with commitment to work efficiently and accurately

· Ability to prioritize workload and complete work in a timely manner.

· Good grammatical ability to edit documents for proper punctuation, spelling, and correct composition.

· Knowledge of grant proposal submission and fundraising process

· Ability to study and understand programs and funding requirements of the church

· Strong research skills and knowledge of information sources

· Reliable attendance and available to work additional hours when required.

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Typical Duties:

Provide direction and oversight to the Reception Desk staff ensuring a welcoming and well-managed front-office environment.

Daily collect incoming postal mail and distribute it to mail slots.

Coordinate the Executive Pastor’s calendar of appointments and meetings.

Complete daily correspondence and maintain files for Executive Pastor.

Assist in the preparation of materials, agendas, and notes for team meetings.

Maintain insurance and documentation file for Employee Motor Vehicle Records.

Maintain Administration files and records storage.

Maintain/order ink, tape, and sealer for mail machine.

Maintain/order copy paper/card-stock supply in print room.

Maintain/replace toners for all shared copiers.

Monitor and maintain postage accounts/equipment (bulk mail, postage machine, etc.)

Compile monthly internal charge-out reports and prepare Journal Entries for the following:

o Copiers

o Postage

o Print Shop

o Bulk Mail

Coordinate with phone service provider for services and troubleshooting

Adhere to church approved guidelines as set forth in Lake Church Bylaws and Policies and Procedures Manual

Other duties as assigned

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Accounts Receivable:

· Daily empty lockbox at 4:30pm, recording revenue on weekly log and locking up funds in file cabinet.

· On Thursdays at 4:30, tally weekly revenue for bank deposit and place in safe (accompanied by another staff member).

· Coordinate schedule and list of the volunteers that help count Sunday offerings.

· Collect and count offerings with volunteers at 9:00am on Monday mornings and prepare deposit for bank.

· Post the weekly offering deposit (cash/checks) to church member records. Print report twice…

o use first copy to record and post entry to General Ledger (submit to Financial Manager)

o file second copy with giving envelopes

· Print, record, and post all online/electronic deposits to General Ledger. Print journal entries and submit them to the Financial Manager.

· Enter weekly revenue cash/check deposit in General Ledger. Print and file journal entry with deposit reports.

· Draft and mail gift acknowledgement letters to donors for non-cash gifts

· Other duties as assigned

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Human Resources:

· Maintain and update current Job Descriptions for all staff positions.

· Maintain all corrections and updates to the Employee Policy Manual.

· Other duties as assigned

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Facilities:

· Schedule visitor tours of facilities with Executive Pastor.

· Other duties as assigned

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Grant Writing:

· Study and understand the history, structure, objectives, programs and financial needs of the Lake Church

· Research grant opportunities from government and non-government agencies available to Lake Church

· Draft grant proposals and supporting documents based on the funding requirements of Lake Church

· Submit proposals to Executive Pastor for approval

· Respond to internal and external queries on drafted and submitted proposals

· Maintain positive relationships with fund providers and other stakeholders

· Maintain records and submit reports related to grant opportunities

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Cross-training Responsibilities:

· Once fully trained and competent in performing typical duties, the expectation is to cross-train with the Financial Manager on other aspects of Accounting and Administration. This is to provide support and relief when the Financial Manager is absent or unable to perform regular or important tasks that cannot wait for their return.

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Basic Rersonal Responsibilities

· Maintain church membership with Lake Church.

· Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer and meditation.

· Maintain proper priorities in your home and be a spiritual influence on your spouse and children, if married.

· Develop personal evangelism opportunities within and outside the church.

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Limits of Authority:

Within certain parameters, as directed by your supervisor.

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Job Type: Full-time

Pay: $20.00 per hour

Ability to Commute:

Work Location: In person

Benefits:

• • Dental insurance

  • Health insurance

  • Life insurance

  • Paid time off

  • Vision insurance

  • Arlington, TX 76016 (Required)
    
    

To Apply: Please submit resume to omironyuk@lakechurchdfw.org and brief cover letter describing your interest in this position and sharing your personal faith journey. Applications without a cover letter will not be considered.